Turn every contact form submission into an instant, personalized SMS with a scheduling link. No manual steps, no delays.
Every minute a patient waits is a minute they might choose another provider. Here is what the typical process looks like.
Patient submits form on website
Staff checks inbox hours later
Staff manually calls patient back
Patient doesn't answer, leaves voicemail
Patient calls back, put on hold
Appointment finally booked (if at all)
Patient submits form on website
Blue agent processes instantly
SMS with scheduling link sent in < 30s
Patient books appointment on their own time
A Blue agent automates the entire outreach flow from form submission to appointment scheduling.
A patient visits the doctor's website and fills out a contact form with their information and reason for visit.
The form submission is automatically forwarded to a Blue agent for processing.
New Patient Form Submission
From: website@drclinic.com
Name: Jane Smith
Phone: (555) 123-4567
Reason: Annual checkup
The AI agent analyzes the patient's information and offers available appointment slots.
Analyzing patient data and finding available slots...
The patient receives an SMS with a direct link to schedule their appointment.
UseBlue.ai
Hi Jane!
Your appointment request has been received. Tap below to schedule:
2:34 PM
The outreach agent is fully configurable. Beyond the core scheduling flow, it supports a range of capabilities out of the box.
Reach patients via SMS, email, or both based on their preferences and the data provided.
Tailor the agent's behavior, message templates, and scheduling rules to fit your practice.
Each message reflects the patient's reason for visit and provider match so it feels like a real conversation.
Automatically route patients to the right provider or department based on their stated reason for visit.
Patients receive outreach within seconds of submitting a form, not hours or days later.
Track every outreach attempt, delivery status, and scheduling conversion in one dashboard.
The numbers speak for themselves.
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Response Time
From form submission to SMS delivery, patients hear back in under 30 seconds.
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Scheduling Rate
Patients who receive an immediate SMS are far more likely to book an appointment.
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Manual Steps
Fully automated from intake to outreach. No staff intervention needed.
Whether you run a single office or a network of clinics, the outreach agent adapts to your workflow.
Automate new patient intake and annual checkup scheduling from your website contact form.
Route referral inquiries to the right specialist and get patients scheduled without phone tag.
Direct patients to the nearest office with availability, all from a single contact form.
See Blue in action or talk to our team about getting started.